This privacy statement provides information about the processing and the protection of your personal data.
Owl Sentry Sp. z o.o. (hereafter ‘Owl Sentry’) is committed to protect your personal data and to respect your privacy. Owl Sentry collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
Purpose of the processing operation: Owl Sentry collects and uses your personal information to facilitate our communication activities through widely used corporate social media platforms, and to analyse how social media users react to the information published.
The processing of personal data by Owl Sentry follows users’ voluntary registration, which is subject to the terms and conditions of the social media platform used. Owl Sentry processes and analyses aggregated data and statistics as well as publicly available data from posts by authors that have agreed to the terms and conditions of the various social media platforms (e.g., Instagram, Facebook, Twitter, and YouTube). Data subjects should also consult the privacy policies of the social media platforms for more information.
We process your personal data because processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body.
In order to carry out this processing operation, Owl Sentry collects the following categories of personal data:
Owl Sentry only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for 5 years from the publication, although some audio-visual material may be selected for permanent preservation.
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of Owl Sentry. All processing operations are carried out pursuant to appropriate security measures to protect the data.
In order to protect your personal data, Owl Sentry has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Access to your personal data is provided to the Owl Sentry staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements. Members of the general public can view audio-visual material published on Owl Sentry’s corporate social media channels; they do not have access to the related personal data.
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
- The Data Controller: If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller at: pd@owlsentry.com
- The Data Protection Officer (DPO): You may contact the Data Protection Officer with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS): You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
